Help Desk Ultimate for Magento 2
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98 % of 100
User Manual

Help Desk Ultimate for Magento 2

Resolve support requests faster with less effort. 

  • Apply intelligent ticket prioritization based on different criteria
  • Resolve issues faster with automation options
  • Customize ticket submission form to get useful information
  • Configure spam filters to focus on relevant tickets only
  • See all the information about the customer in one place to save time on checking it all over Magento
Current extension version: 2.1.0 | Compatibility: Open Source 2.3.X - 2.4.X; Commerce 2.3.X- 2.4.X
In stock
Only %1 left
SKU#:
ext.m2.hdu
Starting At $399.00

Challenge

According to recent studies, around 76% of customers rate a company by customer service. However, it is hard to provide a high-level service when the support team is constantly overloaded with tickets. So it becomes crucial to implement a properly organized ticket management system.

Solution

Save your support team time with smart automation and a spam-free ticket box. Manage and prioritize tickets with a smart and effective issue tracker. Provide clients with timely updates and convert users into loyal customers. 

Drive customer loyalty

Integrate Help Desk for Magneto 2  to establish a communication hub with your customers to manage pre- and post-sales issues. Provide quick feedback and resolutions, saving customers time and establishing loyalty to your brand. Help Desk Ultimate also improves the productivity of your support teams workflow, increasing overall department efficiency. 

Customer-centered experience

Customer-centered experience

Increase customer satisfaction by assigning personal agents to tickets. When there are issues your ground-level employees are not able to solve, customers can escalate tickets to the helpdesk supervisor. This can help identify distinctive scenarios that require unique solutions.

Customizable ticket-submission forms

Customizable ticket-submission forms

Gather support requests not only from emails sent directly to the helpdesk department, but also via the Contact Us form and reporting tool in My Account. Allow for customized fields in customer-facing forms and capture the information you need. Thereby drastically reducing the amount of basic follow-up questions and speed ticket resolution time.

Help Desk Ultimate for Magento 2
Time-saving automations

Time-saving automations

What are your agents going to do when an open ticket is awaiting reply for 24+ hours? With workflow automation, smart routing and assignment decisions can be made to facilitate a smooth operation and consistent service levels within your helpdesk team. No lost notes, no lengthy manual processes, and best of all no customers left hanging, waiting for a response that never comes.

As an example you can automate your Helpdesk to create a ticket for a customer in the event a customer’s order is placed ‘On Hold’, to bring this to the attention of your support team and inform your client what went wrong with the order.

Help Desk Ultimate for Magento 2
Spam-free ticket box

Spam-free ticket box

Avoid spam by applying Reject Patterns to the Contact Us form, emails and messages. Rejecting Patterns are Perl regular expressions which define the strings to filter the emails into the Rejected Messages grid when found in the email/message. Along with the automations and canned responses, rejecting patterns will save your team a great deal of time weeding through miscellaneous tickets, allowing them time to focus on serious issues.

Help Desk Ultimate for Magento 2
Effective issue tracker

Effective issue tracker

Track support requests in an organized fashion to provide customers with timely updates. Find information faster, guided by visual clues brought forth by colors, labels, links and pop ups. Prioritize efficiently with the help of automatic ticket weight rating, based on smart algorithms. The ticket weight rating will keep your attention to the most urgent issues, even when their priority and status are not able to do so.

Help Desk Ultimate for Magento 2
Powerful Agent’s desk

Powerful Agent’s desk

Agents work their magic here. Tagging enables easy organization of tickets and quick spotting of popular or common issues. Notes help split streams of public and private actions on tickets. Customer history of orders and requests personalize tickets and add to resolution thereof. Canned responses allow saving time on repetitive and simple requests.

Help Desk Ultimate for Magento 2

Integrations

Integration with M2 Customer Attributes 

Integration with M2 Coupon Code Generator

Support of GraphQL

More features

Anti-Spam Filters

Filter out unwanted requests with a customizable spam shield.

Automations

Condition actions on trigger events and save time on repetitive tasks.

Visual Clues

Track tickets effectively with visually enhanced tickets grid and ticket thread.

Full Ticket history

Monitor ticket conversation, internal notes and system messages in one place.

Customer Attributes Integration

Enhance automation and collect more information on customers.

Add CC recipients

Send replies not only to a ticket author, but also to all users that should be notified.

Customer Info

See customer tickets history and customer orders in the ticket or in customer profile  to support decision-making towards successful ticket resolution.

Canned Responses

Arrange a list of quick responses and save time on replying to generic messages.

Smart Ticket Prioritization

Allow support agents to stay aware when it's time to answer the ticket, based on priority, time of the last reply, the number of customer replies, etc.

Departments

Organize your helpdesk team into departments, set default agents for each and solve customer problems quickly.

Custom Fields

Collect more information on issues per the department to support decision making when resolving tickets.

Ticket URL

Allow agents to share ticket conversations with each other or with 3rd parties.

Locking Tickets

Enable further control over who is able to update tickets or reply to them.

Ticket Escalation

Allow customers to escalate tickets to the helpdesk supervisor if they feel the current process is ineffective.

Add Personal Touch

Personalize interactions between agents and customers by enabling agents’ details on Frontend and in emails.

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  • 2.1.0
    Released 07.06.2021rn+ Expanded Tags section in the backendrn+ Automation when certain SKU is purchasedrn* Fixed issue with html in the contact form and coming emailsrn* Fixed issue with processing of messages when gateway is changed
  • 2.0.6
    Released 22.04.2021rn* Fixed issue with html in the incoming emailsrn
  • 2.0.5
    Released 09.04.2021rn*Fixed issues for Magento Marketplace
  • 2.0.4
    Released 06.04.2021rn+ GraphQL update
  • 2.0.2
    Released 26.02.2021 rn+ ChatBot compatibility improvements
  • 2.0.1
    Released 22.01.2021rn* Fixed issue for Magento Marketplace rn* Error occurs during migration if a ticket contains not default type of file
  • 2.0.0
    Released 11.01.2021 rn+ Create Agent Informationrn+ "Help Desk Tickets" tab on Order backend pagern+ Related-Orders functionalityrn+ Restrict entering a new email on Contact Us form for Logged-In Usersrn+ Store-views and web-stores support for HDU templatesrn+ Rejected Messages gridrn+ Add order selection on Create Ticket form from backendrn+ Improved gateway email processingrn+ Send the copy of a ticket to another email when a request has been submitted from Create New Ticket formrn+ Sort order for Departments and Agentsrn+ Sort quick responses rn+ Display information about HDU agent on the frontend Ticket View page and in Email notificationsrn+ Restrict some request types for customer groups on frontendrn+ Remove attached files from DB if a ticket has been deletedrn+ Hide Customer Orders block on the Ticket View Page if a user doesn't have permissions to access Ordersrn+ Change sorting in Customer Ordersrn+ Preview ticket content in All Customer Ticketsrn+ Option to search projects from ticket is addedrn+ Ticket related blocks on the backend ticket page should upload data according to customer id or customer emailrn+ Improved restrictions for customer groupsrn+ Tickets can be searched by ID via Search field above Tickets gridrn+ Tickets can be locked rn+ Additional tabs for Ticket Threadrn+ Some strings are added to CSVrn+ Hints are updated rn+ Internal Menu is improved rn+ GraphQL supportrn+ WebAPI supportrn* Fixed some design issuesrn* Some content is absent in a tooltip in the Rejected Messages gridrn* Tickets aren't created via Gatewayrn* An error appears after sorting "Rejected Messages" by "From" columnrn* An error occurs when filter is appliedrn* Injection from "Ticket Escalation" is appliedrn* An error occurs when tab is opened by any user without permissionsrn* "Rejected Messages" tab can't be openedrn* Assigned agent isn't displayed in emailsrn* Incorrect customer name is shown in the ticket created via Gatewayrn* Fixed issues with emails sent to CC and BCC addressesrn* "Note is added" event is absentrnrnrnrnrnrn
  • 1.6.1
    Released 01.06.2020rn* Error occurs after saving a ticket on the Ticket Edit Page
  • 1.6.0
    Released 14.05.2020rn+ OAuth supportrn* Information about total orders/items is empty in Ticketrn* Error appears in logs while trying to open non-existent Department or Quick Responsern* Ticket is not created If email attachment contains hieroglyphs in namern* Duplicated tickets created via Contact Form on double 'Submit' clicksrn* Tickets stopped being created from gateway emailsrn* Email parsing is stopped If the username is similar to the email formatrn* Fixed issue with files uploadingrnrnrnrnrn
  • 1.5.2
    Released 12.02.2020rn* Fix for Magento Marketplace
  • 1.5.1
    Released 31.01.2020rn* Fixed issue when canned response of more than 1 line does not show up on Tickets pagern* Module main menu and Magento menu are not clickable on Ticket page
  • 1.5.0
    Released 08.01.2020rn+ Canned responses/macrosesrn+ Added loading indicator when customer adds attachmentrn* Minor design improvementsrn* Fix for Magento Marketplace
  • 1.4.1
    Released 30.10.2019rn+ Data Migration tool for Magento v. 2.2.X-2.3.Xrn* Fixed issue with Mass actions on "Departments" pagern* Error occurs after 'Automation' or 'Tickets' grid is clickedrn* Fixed issue with duplicated email headersrn* Fixed issue wit files attachmentrn* Magento EQP tests fixrn* Error occurs on an attempt to create a ticket in the backend (Magento 2.3.3)rn* Fixed issue when Tickets aren't created via Gatewayrn* Tickets belonging to a department disappear after disabling the departmentrn* Error appears on a ticket page if an admin doesn't have permissions to update ticketsrn* Fixed issue with disabling the department on its pagern* Fixed issue when Department permissions don't work correctlyrn* Minor design improvementsrn
  • 1.4.0
    Released 29.05.2019rn+ Email to ticket conversion improvement: "Type your reply above this line"rn+ Agent is brought back to the list of tickets when the ticket was marked as "pending" or "solved"rn* Fixed issue with the migration scriptrn* Minor UI fixes
  • 1.3.5
    Released 14.02.2019rn* Fixed issue when extension emails are not routed correctly
  • 1.3.4
    Released 01.02.2019rn* Magento 2.3 compatibility
  • 1.3.3
    Released 14.12.2017rn*Fixes for Magento Marketplace
  • 1.3.2
    Released 01.11.2017rn* Magento 2.2 compatibility adjustmentsrn* Installation issuesrn* File cannot be attached in case it contains spaces in its name
  • 1.3.1
    Released 05.09.2017rn* Resizable "Customer group" arearn* Agent can't reply to customer via email notificationrn* "All roles" permissions adjustmentsrn* Emails parsing stops if email contains illegal chars or email without headersrn* Automations issuern* Ticket can be assigned to unselected agentrn* Ticket can be created with Enter buttonrn* HDU migration tool issuern* Incorrect attachments locationrn* Static tests issue
  • 1.3.0
    Released 10.07.2017rn+ Email templates improvementsrn* Magento Marketplace issuesrn* Link to a ticket in email notification for adminrn* HDU crashes dictionary generatorrn* All backend users are displayed, including the disabled onesrn* Backend Ticket design adjustments
  • 1.2.0
    + Department permissionsrn+ Migration script (import of tickets from M1 extension)rn* Resizable reply arearn* Email subject should contain ticket subjectrn* Re-design ticket threadrn* Guest ticket isn't opened in Customer Area when guest creates account at Storefrontrn* Fatal error if sending email is not possible
  • 1.1.0
    Released 18.11.2016rn+ Departments addedrn+ Multiple email gateways added. Each department may have its own email gateway.rn* Security issue fixed
  • 1.0.2
    Released 13.10.2016rn* Magento 2.1 composer.json compatibility
  • 1.0.1
    Released 26.08.2016rn* Admin with restricted permissions can't reply to ticket at Admin
  • 1.0.0
    Initial release 22.08.2016

Product Questions

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CU7xRhnbEYawd6W43IVimB2QxQ5jdxAEWclvEl3YRgR5mK4MxeWzgnRClUWM7U2H
Question by: Robert Reynolds on Apr 20, 2018, 8:58 PM
If a customer sends a message using the address that matches the email linked to the account created at the store, Help Desk Ultimate will recognize a customer and associate the ticket with the customer's account automatically.

Answer by: Aheadworks on May 2, 2018, 4:07 PM
bjVr3pimFbCePwRKHU8G8VIDXtHa1oEQ7lXNMMsv5BYDV7wfeLyYYY7nCmpClIiB
Question by: Lynda Hughes on Sep 6, 2016, 12:34 PM
CC recipients can update tickets via email. They only need to make sure to keep the ticket ID (like [#ABC-12345]) in the email subject.
Answer by: aheadWorks on Sep 6, 2016, 3:31 PM
q1
Question by: user 43 on Aug 3, 2021, 5:10 PM
Reasons to choose Aheadworks
Support
Support
Fostering wellness and allowing for the feeling of support and care, we help customers in no time.
Development
Development
Constantly seeking ways for improvement, we write clean code, subject to timely refactoring.
Business Expertise
Business Expertise
Seasoned in succeeding with hundreds of projects, we know all aspects of Magento 2 development.
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